The dashboard has different options for different roles.

System Managers and Administrators see all the consolidated data for all organisations they are assigned to (e.g within a trust), with the ability to drill down into each organisation and to view/manage the detail within each of the tools.

Trustee user-types can see the dashboard-level data for the top level organisation and select an individual organisation, but cannot enter any specific data held within the tools.

The Dashboard and each area of the Knowledge Bank is supported by a video walkthrough and documentation.

We also ensure you are fully supported with our consultants who will give you support each step of the way.

All users - admin, manager and staff users can access the best practice library  

Each best practice library content section is accompanied by a rag-rated checklist so that you can monitor the progress of implementation.

The checklists have a summary page, useful for reporting purposes and stats are reported on the dashboard page.

The logs are visible to site administrators and managers.

Staff users, unless assigned special access cannot see the logs.

Trustee users can see the summary statistics on the dashboard, but are not able to view any of the detail.

Documents in the Compliance Manager can be assigned by administrators and managers, but can be assigned to any user on the Knowledge Bank.

Any regular office document can be assigned.

File types supported are: pdf, doc, docx, ppt, pptx, xlsx, xls 

The RoP is for administrators and managers, though special access can be defined for individual staff users.

Multiple separate risks can be documented and mitigations attached to each data flow within the process, with risk reports produced.

Additionally, we also use the tool for data protection impact assessments, to assess and monitor risk in proposed new systems. Once your system goes live, all you need to do is change the status. 

A process can have multiple connected steps and using our data flow tab on the RoP these can all be documented, with details about the systems, location and security of the data at each step. Using the risks tab - these can be mapped against specific risks during each step.

A long list of steps during a process is difficult to grasp, and we believe that whilst detail is important, a picture speaks a thousand words. So each process comes with a visualisation of the data flows with key security risks highlighted. 

If people are often assumed to be the biggest risk, then we believe that we should ensure that the people involved in a process have the requisite proficiencies in order to perform their tasks within that process.

The RoP allows you to map staff roles against each process and the required proficiency from the DPE Data Protection Skills Framework. Our reports then give you a report of skills required by that role in all the processes in which they are involved.

Coming soon, we will be automating these reports so that users can be mapped to their job role and have personalised assessments and training available on the Knowledge Bank, based on their skills requirement profile.

The RoP can be complex and technical, especially on the legal requirements. As DPO we help you document these on the RoP including:

• Lawful basis of processing
• Rights of data subjects
• Adherence to data protection principles
• International data transfers
• Retention

There's a lot of data in the RoP and we don't just want it because it's a compliance requirement.

Let's use the data to save time, inform and make data-driven decisions.

Firstly, let's automate the production of privacy notices and retention schedules that are unique to the processing that you do.

Then let's produce risk reports highlighting the priority areas that need attention, comparing to organisations that do the same process - but better.

Let's use the information we collect on software and hardware resources to feedback into procurement decisions

Data in spreadsheets doesn't get used. Using the tools in the RoP allow you to benefit from improvements to how you work, well beyond the compliance requirement.

Training is available for everyone using the Kwoledge Bank and resources are available for those staff who may not be able to access online training, for example some facilities or lunchtime staff. 

Administrators and managers have full access to reporting to see progress and completion through courses.

Available reports show enrolment status, completion status, pass marks and time spent.

Each course comes with a certificate of completion.