Best Practice Update

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Best Practice Updates

Product Focus on Checklists : Photos and video

All of our customers have access to the DPE Knowledge Bank which has a Best Practice Checklist area.  Each checklist is designed to help you walk through all aspects of data protection.
The checklist will give you an insight about where your organisation is with data protection from a data privacy and technical security perspective. The checklists form part of the Best Practice library which includes contextualised guidance, documents and resources on specific areas of data processing.  The checklists form part of the ICO Accountability Framework which helps organisations with their governance and corporate risk management where it relates to data protection.    The checklists cover all aspects of the framework, enabling you to assess against organisation baselines:

  1. Leadership & Oversight
  2. Risk Management (DPIA's)
  3. Policies & Procedures
  4. Individual Rights
  5. Contracts & Data Sharing
  6. Transparency
  7. Training & Awareness
  8. Records Management
  9. Monitoring Verification & Reporting (Data Breaches, SARs and FOI's)
  10. Response & Enforcement (SARs and FOI's)

Photos and video

This article highlights the Photos and video checklist.

The photos and video checklists asks the organisation questions about the use of photos and video, the lawful basis and best practice.  It links to the Photos and Video Best Practice Area where there is further help and advice about the complexities that can arise from taking photos in a school environment and their multitude of uses.  There are guidelines, template policies, template consent forms and general practical advice delivered through news articles.  The FAQ section has questions that our customers have asked with practical answers.  This best practice area also has lots of help and advice about posting safely if you are a school or trust that likes to publish to social media channels.

Answer a sample Photos and Video checklist question:

Are photos deleted as per your organisation's retention guidelines?

Invalid Input

Amazing, you have ticked off an important item on the photos and video checklist:
For further help and guidance and access to the full checklist, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..



Ensuring that any photos and videos are part of an organisation's retention schedule is often missed:

Clipart cartoon with headphones on Please contact us for more help and advice about data protection compliance and creating a retention schedule for your organisation: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice.

 

Try asking the data protection  lead, or SLT digital lead in your organisation or contact your DPO.

We can provide help and guidance with data protection compliance, cyber security standards and records management: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice.


DPE customers can get started on completing the Photos and video checklist here:
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