Best Practice Update

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Best Practice Updates

Product Focus on Checklists : End of Term Checklist

All of our customers have access to the DPE Knowledge Bank which has a Best Practice Checklist area.  Each checklist is designed to help you walk through all aspects of data protection.
Did you know we have a series of checklists just for schools? The checklist will give you an insight about where your organisation is with data protection from a data privacy and technical security perspective. The checklists form part of the Best Practice library which includes contextualised guidance, documents and resources on specific areas of data processing.  The checklists form part of the ICO Accountability Framework which helps organisations with their governance and corporate risk management where it relates to data protection.    The checklists cover all aspects of the framework, enabling you to assess against organisation baselines:

  1. Leadership & Oversight
  2. Risk Management (DPIA's)
  3. Policies & Procedures
  4. Individual Rights
  5. Contracts & Data Sharing
  6. Transparency
  7. Training & Awareness
  8. Records Management
  9. Monitoring Verification & Reporting (Data Breaches, SARs and FOI's)
  10. Response & Enforcement (SARs and FOI's)

End of Term Checklist

The end of term checklist covers aspects of data minimisation for the end of term, what should you get rid of? What should you keep? This and other checklists can be found in the Schools and Trusts Best Practice Area. Unlike some of our other checklists, it is possible to create one for the end of each term so you can keep a record of what procedures were carried out.

Answer a sample end of term question:

Are devices such as laptops, iPads and mobile phones collected and arrangements made for the device to be wiped for the next member of staff?

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Amazing, you have ticked off an important item on the end of term checklist:
For further help and guidance and access to the full checklist, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..



Wiping devices between staff/student members is crucial.  Contact your SLT digital lead, data protection lead or DPO so that this procedure can be reviewed inline with the DfE Digital Standards for Schools and Colleges:

Clipart cartoon with headphones on Please contact us for more help and advice about data protection compliance and cyber security standards: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice. 

 

Try asking the data protection lead in your organisation, or SLT digital lead or contact your DPO:

We can provide help and guidance with data protection compliance, cyber security standards and records management: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice.

There is both an online version and downloadable version available to customers:
  document End of Term Checklist (46 KB)

DPE customers can get started on completing the End of Term checklist here:
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